San Bernardino
Farmers Fair & Market Night
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Rules & Regulations |
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San Bernardino Farmers Fair & Market Night |
The San Bernardino Farmers Faire and Market Night is operated by Patrons
of the Roosevelt Bowl, a 501(c) 3 non-profit public benefit corporation. The
purpose of Market Night is to promote and fundraise for the benefit and curation
of the Roosevelt Bowl, a city owned outdoor amphitheater at Perris Hill Park in
San Bernardino.
It is the official Farmers Faire and Market Night of the City of San
Bernardino under the administration of the Patrons of the Bowl, with support
services provided by the City of San Bernardino, and in concert with the Parks
and Recreation Department of the City of San Bernardino.
The
Mission of this event is designed to:
• Create
a positive image for the City of San Bernardino, and Roosevelt Bowl, and provide
a funding resource for the renovation as well as to promote education and
entertainment programs within the bowl.
• Expose community members and visitors to the many
services and businesses offered at
the Park and along Highland Ave.
• Promote the Roosevelt Bowl as a center of culture,
social, and civic activity;
• Provide local growers with an opportunity to sell
their produce, and make fresh produce and vegetables available to the consumer
in the San Bernardino region.
• Enhance the community as a whole.
It is the goal of the Patrons to enhance activity that
provides a wholesome Community atmosphere.
The activities should appeal to all ages, and provide
interests that reach all aspects of the marketplace.
Mailing Address
PO
Box 9605
San
Bernardino, CA 92427
Phone
(909) 844-7731
Fax (909) 887-8452
The Patrons of the Bowl have full discretion
concerning the use of the Park and the Bowl on Tuesday Evenings from 6:00 –
9:30 PM.
To participate in Market Night:
1. An application must be received
approximately one week prior to the desired date. The Market Night Manager, and
Review Committee retain the
right to review the application and determine
if the vendor and the merchandise meet the standards and criteria of the City of
San Bernardino and Patrons of the Roosevelt Bowl.
2. Merchandise for sale must be viewed by
market staff, and the review committee before the applicant is accepted into the
market. Applicants may send pictures with their application or make an
appointment to meet with staff.
3. The San Bernardino Farmers Fair and Market Night operates under the standards of the United States Department of Agriculture as a Certified Farmers Market. All Farmers must meet these standards. Questions regarding these standards may be directed towards the Market Night Manager.
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5. Merchandise displayed must not be
associated with any illegal consumption of controlled substances implied or
direct. Any violation of this rule may result in the immediate termination of
any and all contracts implied or written with no refunds. In this instance the
vendor shall hold harmless Patrons, its representatives or associates.
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7. All vendors must maintain all permits required in a
current status. It is the responsibility of the vendor to understand and know
what permits are required. The Market Manager and Staff will be happy to provide
information and limited assistance to aid in these matters.
The following classifications apply;
I.
Direct Sales: All Direct sales of new merchandise may
be conducted by the Patrons, non-profit organizations or any authorized vendor
upon the approval of the review committee. No used items may be sold. No
exceptions. All Direct Sales Vendors must maintain the proper licenses, permits
etc. Sales must be limited to those
items specified on the application. Patrons members have priority participation
in the market.
II.
Fundraising by and for Nonprofit
Organizations: Organizations
wishing to raise funds during Market Night shall have a not-for-profit status.
Verification of identification number is required and shall be provided upon
submission of the application. In addition, all monies generated by sales or
solicitations, excluding direct material costs, shall go to the nonprofit group.
The Market Committee may request full accounting. Prepared food sales must be
approved, and all health permits and standards must be achieved and maintained.
III.
Distribution of Information: All groups or individuals wishing to disseminate
information, pass petitions, or promote political, religious, or personal
beliefs are asked to submit a signed application. These groups are also
responsible for picking up any litter
generated by the distribution of hand-outs. Bull horns, loudspeakers, and other means of sound amplification
shall not be used without written permission by the committee.
Participants may not harass, follow, or intimidate Park visitors. There shall be
no posting of handbills on trees, buildings, or vehicles.
IV.
Prepared Food Concessions: Entrée items. Vendors wishing to sell food items shall contact the San Bernardino Department of Environmental Health Services at the time of application
385 North Arrowhead Ave
San Bernardino, Ca 92404
Food vendors shall place a minimum of one
trash receptacle outside their booth for customer use. In addition, food
vendors shall place a drop cloth on the ground within the booth area and in any
other cooking area where food or grease may leave residue.
IV(a).
Snack Food Concessions: Those vendors involved in the sales of food that do not
involve on site preparation. These items shall be pre-packaged, and shall not
involve on site food handling. Any and all rules listed for prepared food items
apply. This category includes Candy, nuts, popcorn, sno-cones, etc..No entrée
items may be sold.
V.
Artists and Crafters:
All items and crafts shall be handmade by the crafter. They shall be original or
licensed and may not violate any copyright laws, rules or regulations.
Farmers: The
sale of fresh fruits, vegetables, plants, and flowers. All farmers are required
to meet the standards of the USDA and a Certified Farmers Market. No items not
grown by the farmer may be sold for resale. All farmers are required to have the
necessary health permits etc before entering the market.
Entertainers: All entertainers and performers must receive the approval of the Patrons before exhibiting their crafts and talents. Any entertainer not invited by the Patrons or the Market Manager will not be paid. Entertainers must not endanger the participants or patrons of the market night in any of their acts or material. All entertainment must be suitable for all ages, and may not include any lewd dancing or any other non-appropriate actions or language as so deemed by the Market Manger, Staff, or Executive Board of the Patrons of the Roosevelt Bowl.
Application fees etc., may be waived at the Market Night Managers desecration in exchange for performances. Some entertainers may be paid or reimbursed for their performances.
Participants shall comply with all city,
county and state permit requirements. It is the responsibility of the vendor to be aware of all permit requirements
and, upon
approval, pay any fees associated with the issuance of these permits.
The following permits shall be on
• City of San Bernardino Annual Business
License tax receipts ($24.00). The Patrons has been allowed to assist you in
this process, and can accept fees and applications on your behalf, and will file
this for you. Money orders only. They should be made out to the San Bernardino
City Clerk. If you wish, you can also file at the City Clerks office, located on
the 2nd Floor of SB City Hall.
• San Bernardino County health permit (for
food vendors only) (909) 884-4056
• State Board of Equalization permit naming
1001 East Highland, San Bernardino as
the business sub-location. State Board of Equalization (909) 680-6400.
www.Boe.ca.gov
Every person having a license under the
provisions of participating in Market Night shall keep it on display at a
conspicuous part of said business.
Base fees have been established to mitigate
some of the costs associated with operating the market. Fees are based on a per
night basis, and include the vendors’ share of the following expenses:
staffing, street cleaning and sweeping; trash pick-up; toilet facilities;
security;
I.
$35.00 Regular
vendor 12 x 12
space
II.
$20.00 Non-Profit
Organizations - limited to one 6 foot table (one free space quarterly or one free space with three weeks paid)
III.
$25.00 Information
Table-limited to one 6 foot table.
IV.
$40.00 Prepared
Food Vendors 12
x 12 space with 5 amps power
IVa. $40.00
Snack Food Vendors
12
x 12 space with (1) 110 watt power receptacle.
V.
$35.00 Artists
& Crafters 12 x 12 space with
(1) 110 watt power receptacle
VI. (Farmers) 8% of gross sales/wt by law 14 x 14 with (1) 110 watt power receptacle
VII.
TBD Entertainers.
See
market Manager.
20% OFF with
advance payment of 12 consecutive weeks. One
cancellation permitted;
Vendors may pay money order, or checks made payable to
Patrons of the Bowl. There is a $20.00 charge for all returned checks. Please do
not send money with the application. THERE ARE NO CASH REFUNDS! Refunds will be
paid within thirty (30) days.
The Market
Rain Policy will be determined by the forecasts on the Weather Channel’s
website, www.weather.com.
Should the forecast predict a 60% chance of
rain at noon or later, Market Night will be cancelled for the evening. Farmers
and vendors can look up the site
themselves to find out if the market will be
open by accessing the website at www.weather.com, entering 92373 in the zip code field, and then clicking
on the “Hour by Hour Forecast”. Market Night participants can also call the
office at 909-886-7288.
Should the weather defy the forecast, the
Market Night staff will proceed with the following guidelines: 1) the deadline
to cancel the market will be 2 p.m., only if it is raining at 2 p.m. or if the
streets are wet at that time; 2) when the market is canceled, a message will be
put on the Market Night Recorded Information
Line. If the market has been canceled before 7:30 p.m. all vendors will be given
a credit for the following week. If staff cancels the market at
7:30 p.m. (or after) no credit will be given.
Space numbers are marked in chalk along the
curb and are located in the center of the space with numbers on the electrical
outlets. Standard space size is 12’ x
12’. Participants must stay within their assigned spaces. The vendor shall
set up no less than five feet form the curb. The center of the street must
remain clear at all times. Vendors may not block any fire roads, and will be
towed in violation. Boxes and
storage items will not be allowed in the view of the public. Vendors must
present an attractive display including the use of table drapes, using the same
color and material. Drapes must be hemmed and long enough to cover any items
stored underneath. Spaces are assigned on a first come, first serve basis. The
Market Committee shall review all space assignments on a regular basis.
The Market Committee reserves the right to relocate
vendors and/or reassign spaces at its discretion. Activities no longer deemed appropriate, or that do not
coincide with Market Night goals shall be discontinued. you may choose to have a
smaller table along with a sign or easel (not measuring more than 6 ft.). Home
made or self made structures, hand written signs canopies, etc. are not
permitted. During peak season non-profit groups will be rotated in and out of the market on a monthly basis.
Vendors ARE NOT ALLOWED to park on the inside street
other than to load and unload before and after the market is closed. (no exceptions),
A Market Night advisement/ warning will be
given to anyone violating this rule. Barricades are set up between 4:30-6 p.m.
Vendors may begin setting up at 4:30 PM, and no later than 5:45 pm. No sales may
be begin prior to 6:00 pm. Vehicles parked on the park drive have until 5:30
p.m. to vacate the premises. At 4:30 p.m. vendors may unload at the curbside
even if their assigned space is unavailable. At no time are vendors to block the
street preventing a constant flow of traffic. Vendors will always give right-of
-way to vehicles parked on the Street, trying to vacate a parking space. At no
time will a vendor be allowed to bring more than one vehicle on the street at a
time. After unloading and before setting
up, the vehicles must be removed from the street. Vendors may not block parking
spaces or sidewalks prior to the 4:30 PM set up time under any circumstances.
Vendors may not park in any space posted reserved or handicapped.
Vendors/farmers may not park anywhere but on improved surfaces, and may never
park on any park lawns. All
vehicles must be off the street by 5:50 p.m.
PARKING RULES AND
REGULATIONS WILL BE STRICTLY ENFORCED!!
Vendors arriving late (after 5:45 p.m.) are not
guaranteed access to their space, and may forfeit any payments made if it is not
practical or safe to allow set up.
Activities conclude at 9:00 p.m. (9:30 p.m.
from June – September). Booths shall be dismantled and merchandise shall be
packed prior to bringing vehicles onto
the street. During dismantling, vehicles are allowed on the street for
loading only. Barricades are removed
approximately one half hour after market
activities conclude. Blocking the street
is not allowed at any time during Market Night. Vendors must be completely
packed up by the time the park closes at 10:00 PM. No driving on Park lawns or
grass will be permitted at anytime. No exceptions.
FIRE
LANES
Fire lanes must be maintained during set up, operation and dismantling.
Vehicles must be able to proceed down the center of the street at all times.
Only “people” events shall be permitted in the fire lanes. No tables, risers
or other equipment is allowed without express
written permission by the Fire Department
and/or Market Committee. Participants shall be aware of code requirements and
comply; offenders shall be cited.
Specific guidelines have been established for
Market Night electrical facilities. Vendors are restricted to a maximum
of 120 watts and food vendors are
limited to 5 amps. Vendors may choose
from one (1) of the following options:
One 96 inch fluorescent fixture or two 48
inch fluorescent fixtures;
One 100 watt incandescent light; two 60 watt
incandescent lights; or three 40 watt incandescent lights;
Electronic Compact Fluorescent Bulbs.
Alternate
energy efficient lighting subject to Market Committee approval.
The City of San Bernardino is under no
obligation to provide power, water or any other equipment to participants. Power
bars and extension cords shall be secured by vendors and conform to city
requirements. An applicant needing specific services must make these needs known
on the application.
1. All applications
must contain the name, address, phone number, seller permit number and signature
of permit holder. The application shall also acknowledge the organization’s
liability for damages.
2. The City of San
Bernardino, or Patrons of the Roosevelt Bowl are not responsible for theft or
damages to property belonging to persons participating in Market Night; nor does
the Patrons of the Bowl assume any responsibility for items left unattended
during Market Night activities.
3. No person
participating in Market Night shall state, imply or otherwise suggest that the
City of San Bernardino, or Patrons of the Roosevelt Bowl support the views or
actions of their booth.
4. Participants in
Market Night shall be appropriately dressed and conduct themselves with
proper decorum.
5. Participants may
not sell merchandise of adult nature, alcohol or drug paraphernalia. Neither
may any merchandise be sold that may imply, suggest or support this type of
activity.
Items may not be used.
6. No person shall
deface or otherwise abuse city property or park facilities, plants or other
facilities. Vendors are not permitted to
set-up merchandise, booth materials, etc. on the grass, planters etc without
expressed consent.
7. All participants
shall reimburse the City of San Bernardino for any costs incurred relating
directly to their activity. This includes damage to: landscaping, street
fixtures, electrical outlets, store fronts, etc.
8. All participants
shall keep their area clean during the activity, and leave the space and
surrounding area clean afterward. Vendors are required to take all waste caused
by or relating to their activity with them. If additional garbage collection,
street sweeping or other
clean up is required, vendor fees will be increased to
cover all cost.
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9. Animals are not
allowed on the street during Market Night, with the exception of aid animals.
10. Excessive noise from
sound systems, musical performances and other audio equipment is prohibited.
Vendors and entertainers using
audio equipment shall ensure that noise
levels created by their activity do not interfere with the activities of other
market participants. Any violations or complaints about the noise level will be
grounds for suspension.
11. Where
as, parties involved in the selling or transfer of items for sale during this
event known as Market Night, under penalties of law, under the copyright codes
set forth with the Department of Commerce, will not transfer or permit for
resale, items that do not bear the registered trademark of trademarked items,
without the written approval of the registering agency and its companies, for
which items are protected under the trademark act. In the event that a vendor is
caught selling illegal items, the Market Night staff, Committee, and the City of
San Bernardino, nor Patrons of the Roosevelt Bowl shall be held responsible for
the actions of the vendor. The vendor will be immediately suspended from the San
Bernardino Farmers Faire and Market Night.
12. Vendors
shall not interfere, verbally or physically, with the activities of other market
participants. All questions and/or complaints should be directed to the Market
Night Manager or Committee. The Committee shall respond appropriately.
13. Vendors are not allowed to sell “irregulars,
seconds, buy-out or clearance” merchandise with out expressed consent of the
Market Night Manager. All items must still be new.
14. Booth display requirements within vendors area must include: all tables be covered
by table drapes; NO selling out of
storage boxes, vehicles, or trailers; all storage boxes are to be covered by the
table drapes; signs must be of professional quality (NOT hand written) and NO
flashing, blinking or strobe lights may be used.
15. Highland Ave
Business Association Members (HABA) may participate in Market Night under their
current fixed business license, selling or promoting only those products or
services relating to their downtown business,
and provided they are current HABA members. Members will receive priority over
new applicants providing they are already a participant. They must abide by the
same cancellation policies as vendors. An application shall be completed
indicating the dates requested.
16. All
participants shall comply with all of the above rules. Noncompliance, including
offensive conduct, may result in immediate revocation of Market Night privileges
and forfeiture of fees. The Market Committee reserves the right to refuse
participation to any applicant; they shall not discriminate on the basis of
race, religion, creed, color, gender, sexual orientation, age or national origin
according to the laws of the State of California.
17. Written
warnings may be issued to any participant not complying with any rules and
regulations of Market Night. If non-compliance continues after 2nd warning is issued (regardless of reason) participant
shall be suspended from the Market as so determined by the committee.
18. Any
Market Night participant that is denied access, reprimanded, or questions any
decision made has recourse by submitting written
request for consideration to the Market Night Committee.
The Executive Board of the Patrons of the Roosevelt Bowl
have final jurisdiction over all Market Night activities and decisions.
19. Market Night
rules are subject to change without notice.
Mail Applications to: San Bernardino Farmers Fair & Market Night
P. O. Box 9605
San
Bernardino, CA 92427
Fax Applications to: (909) 887-8452
E-mail Appliactions to: managerband1@yahoo.com
(Note that vendors would need to copy the Application Form and paste it in a WORD document where the vendor information would be entered, then save the document and email it to the above address as an “attachment.” DO NOT ATTEMPT TO SUBMIT THE APPLICATION ONLINE—THIS WILL NOT WORK)Call Cheryl Margolis, Market Manager, at (909) 844-7731 if you have any questions.
Cheryl Margolis, Market Manager
Phone:
(909) 886-7288
Fax (909) 886-7735
You may mail, fax or E-Mail your application. Faxed/E-Mailed applications will not be considered
until fees are received. Applications received without proper documentation or
fees will not be considered until the proper licenses and fees are received. All
application acceptance and space allocation are based on
1)
Qualifications and licensing.
2)
First come first served basis.
3)
Space limitations depending on category.
All Applications
must be received in the Market Office to process with fees and City Business
License Registration by the Thursday prior to the Tuesday Market Night in which
the vendor wants to participate. No applications will be taken beyond 5:00 PM on
the Thursday for the following Tuesday Market Night. All applications must be
reviewed by the Market Manager and Review Committee no exceptions. Applicants
will be notified no later than the day prior to the event.
All initial fees
must be paid by money order. Personal checks are acceptable
Those vendors who
submit applications in a full category will be placed on a waiting list. They
may leave one nights space rental as a deposit.
